Production Coordinator

Date Posted: July 31, 2018
Application Deadline: Applications will be accepted until this position is filled
Position Status: Full-time / Regular / Non-exempt
Reports To: Director of Production – primary, Director of Artistic Operations – secondary
Supervises: None
Liaises With: Accounting: Controller, Disbursements Specialist, Artistic Operations: Music Librarian & Administrative Assistant, Opera a la Cart Manager, POGO Tour Manager, Chorus Secretary, Orchestra Manager, Production: Technical Director, Costume Director, Properties Supervisor, Production Carpenter, Broadway Technical Supervisor, Theater Crew Coordinator, Wig & Makeup Assistant Supervisor, Runner
Normal Hours: 8:30am – 5:00pm Monday through Friday (37.5 work week), may require occasional overtime, particularly during production season


This position will provide bookkeeping, recordkeeping, and database management services to the Production management workgroup, including the Director of Production, Technical Director, Costume Director and shop managers, as well as the Director of Artistic Operations. This position also provides administrative/bookkeeping support for the Director of Production’s budgeting and forecasting activities.

This position will work with the Accounting Department throughout the monthly billing cycle and during closing, generating check requests for vendor invoices and artist contracts, and providing summarized payroll data for non-regular Production and Artistic Operations employees.


Must have working knowledge of basic bookkeeping methods, A/P or related experience, including account coding, strong database management (Filemaker Pro-preferred), working with union payrolls and work rules, intermediate Excel and Word. Must be organized and accurate with the ability to multi task in fast paced, changing, and project oriented work environment, strong communication skill both verbally and in writing. Familiarity with computer network environments and Macintosh operating system preferred.


Qualified candidates should forward resume, cover letter and three references to Please, no phone calls

Salary is competitive, based on experience. Portland Opera’s benefit package includes: 100% employer paid medical and dental premiums employee only, life insurance, LTD, generous paid time off, and holiday pay. In addition our benefits include perks like 2 complimentary tickets to all of our opera’s, free parking at our Hampton Opera Center

For a complete job description, click here.

Portland Opera offers productions of the highest artistic quality, bringing the world of opera to our region. Over the past 52 years, the company has presented more than 200 operas, including world premieres, and is renowned for its outreach and educational initiatives, including Portland Opera-To-Go, Opera a la Cart, and the Resident Artists Program, which supports the next generation of professional opera singers.


Our mission is to inspire, challenge and uplift our audiences by creating productions of high artistic quality that celebrate the beauty and breadth of opera.


At Portland Opera, we are committed to diversity and inclusion in the workplace and we are an equal opportunity employer. Portland Opera will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law. We are committed to eliminating barriers to access and equity and see a diverse workforce as a key step toward this goal. We invite you to join us on our journey.

Portland Opera is a tax-exempt 501(c)(3) organization and an Equal Opportunity Employer.