Accounting Specialist

We are seeking a highly organized, detailed orientated individual to fill the Accounting Specialist role to manage and process accounts payable. This in-office role is responsible for preparing daily cash deposits, processing bi-weekly accounts payable, preparing journal entries for adjustments to General Ledger as needed, and supplying the annual auditors with supporting documentation.

About the position:

Do you love the theater, having fun at work, and gazing at the most beautiful scenery Oregon has to offer? Portland Opera provides all of that and more! While eating lunch from the cafeteria, you can see third-story balcony views of Mt. Hood and the river. What if the weather is rainy? Enjoy your lunch inside and listen to the opera singers as they roam the halls spreading their love for the arts.  

We are seeking a highly organized, detailed orientated individual to fill the Accounting Specialist role to manage and process accounts payable. This in-office role is responsible for preparing daily cash deposits, processing bi-weekly accounts payable, preparing journal entries for adjustments to General Ledger as needed, and supplying the annual auditors with supporting documentation.

You will have the opportunity to introduce ideas, gain knowledge, share expertise, while working in an exciting and fun environment at the Portland Opera!

Through your attention to detail, collaboration, and accounting skills you will compile and maintain Accounts Payables and Accounting records for two sets of companies: Portland Opera Association (for Opera productions) and Portland Theater Productions (for Broadway productions). 

The role reports directly to our Chief Financial Officer who provides an engaging work environment where your ideas and questions are always welcome and encouraged! 

ARE YOU PASSIONATE AND INTRIGUED BY? 

  • Accounting and the enjoyable challenges that come with it
  • Music and theater throughout the day in a fun and enthusiastic workplace
  • Learning new skills and upholding high integrity day-to-day 

 EXPERIENCE: 

  • A minimum of 1-2 years related accounting experience; with a focus on accounts payables
  • Excellent organizational skills: ability to manage and prioritize multiple tasks  
  • Computer proficiency required, including knowledge of Excel, Word, and experience with accounting systems 
  • Understanding of basic GAAP

Culture: With a passion for music and theater running all day in front of everyone’s minds, Portland Opera provides an upbeat and enthusiastic culture. The relaxed environment provides employees the opportunity to always be at their best while having fun!  

Portland Opera offers productions of the highest artistic quality, bringing the world of opera to the region. Over the past 55 years, the company has presented more than 200 operas, including world premieres. In addition to its annual season, the company is also renowned for its outreach and educational initiatives, including Portland Opera-To-Go, Opera a la Carte, and its Resident Artists Program, which supports the next generation of opera singers. 

Our Commitment to Equity, Diversity & Inclusion

At Portland Opera, we are committed to diversity and inclusion in the workplace, and we are an equal opportunity employer.  Portland Opera Association will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law. We are committed to eliminating barriers to access and equity and see a diverse workforce as a key step toward this goal. We invite you to join us on our journey.

Full Job Description - More Information
Position: Accounting Specialist

Status: Regular/Full-time/Non-exempt

Reports to: Chief Financial Officer

Liaises with: A variety of account payable and accounting vendors

Normal hours: 8:30 AM - 5 PM, Monday - Friday (37.5 hours per week)


POSITION SUMMARY

The Accounting Specialist is responsible for compiling and maintaining accurate Accounts Payable and Accounting records for two sets of books; Portland Opera Association (POA) and Portland Theater Productions (PTP). 


ESSENTIAL DUTIES AND RESPONSIBILITIES

Summary of Duties:

  • Prepare daily cash deposits
  • Process bi-weekly Accounts Payable
  • Prepare journal entries for adjustments to the General Ledger as needed
  • Reconcile monthly bank statements
  • Supply the annual auditors with supporting documentation

Detail of Duties:

  • Creates and processes daily cash and check deposits from Box Office, Development and other miscellaneous sources using the Company’s bank’s Remote Deposit software. This function is essential in maintaining separation of accounting duties required by GAAP.

  • Reviews, verifies and enters all invoices and check requests submitted for Accounts Payable processing. This includes, but is not limited to, verifying accurate general ledger coding and approval of payment from department head.  Enters vouchers and processes check run on a periodic basis.  Reviews vendor statements for missing payments.  Maintains accounts payable filing. Prepares annual reports for Accounts Payable (Form 1099s)

  • Prepares journal entries, monthly bank reconciliations. Provides detailed monthly expense reports to department heads and assists as necessary in analysing budget variances to forecasts.

  • Assists with projects as needed including but not limited to assisting with year-end audit.

  • Assists the organization in sustainable business practices to include going paperless where possible.

    (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

OTHER DUTIES

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


SKILLS/EDUCATION/EXPERIENCE

REQUIRED / ESSENTIAL

  • A minimum of 1-2 years related accounting experience.
  • Ability to work independently under limited supervision.
  • Ability to maintain confidentiality as it relates to information associated with the job.
  • Excellent organizational skills; ability to manage and prioritize multiple tasks.
  • Computer proficiency required, including knowledge of Excel, Word, and experience with accounting systems.
  • Ability to communicate with all employees.

HIGHLY DESIRABLE

  • Knowledge of computerized accounting systems
  • Accounting experience
  • Understanding of basic internal controls
  • Understanding of basic GAAP
  • Experience in accounts payable and accounting regulations

JOB CONDITIONS

GENERAL
This job requires creating and maintaining paper and computer files, as well as communicating using e-mail and telephone.  Roughly 85% of the workday is spent working at a computer workstation.  The workstation is lit with fluorescent lighting.  Computer workstation, desk and other equipment are not shared and can be adjusted to make them more ergonomically comfortable. 

EQUIPMENT USED
In addition to a computer workstation and telephone, the Accounting Specialist uses email, copy and fax machines to perform duties.  Use of other office tools may occasionally be required.

PHYSICAL DEMANDS
Position requires extended periods of sitting.  Some concentrated data entry using computer keyboard and mouse is required.  Phone work is intermittent and usually not for prolonged periods of the workday.  Occasional lifting tasks are required and are limited to 40 pounds or less without assistance.

About Portland Opera

OUR MISSION, VISION, AND VALUES

VISION
We celebrate the power of performance, storytelling, and song as an inclusive artistic leader.

MISSION
We gather and inspire audiences, artists, and collaborators to share opera experiences that enliven and connect us all, enhancing the cultural landscape of the beautiful Pacific Northwest.

VALUES
We realize our mission and vision with a constellation of values that guide our work:

The Art of Opera

We are unapologetically passionate about the live art of opera, and are energized by its roots as the people’s art form. We believe in its future. We continue the timeless tradition of storytelling, we celebrate the universal language of music, and we honor the brilliance of the human voice. 

Ensemble & Cultural Equity

Our work relies on being an ensemble, and our ensemble only thrives with diversity, equity, inclusion, and respect. We commit to actively confronting and dismantling white supremacy, patriarchy, and exclusion in our company, field, and community. We commit to being inclusive and strive every day to be an anti-racist organization. 

Our Shared Humanity

We sing stories about experiences, emotions, and moments that matter in life. In this practice we, together with audiences, aim to reveal and gain insight into the human condition—as a reflection of ourselves, and ourselves in relation to each other. 

Fiscal Strength & Stewardship

We are committed to the fiscal health of our organization, and its bright future. We are dedicated financial stewards of the community and the philanthropic funding that makes our work possible. 

Community Connections

We generate positive impacts for our community, fostering and co-authoring collaborations and programs to achieve meaningful engagement. We contribute to the civic and cultural life of our region, and amplify the contributions and insights of our peers, colleagues, and partners. 

Imagination & the Entrepreneurial Spirit

We accomplish our work with an enthusiasm to be creative, to innovate and transform, to adapt and collaborate. We hold ourselves and each other accountable to achieve sustainability, increase accessibility, and make space for curiosity in attaining our strategic goals. 

Compensation/Benefits

We work to empower and inspire all to be their very best. We are committed to keeping our employees and their families as healthy as they can be, which is why we provide a comprehensive benefits package.

  • Compensation Structure: This position offers a non-exempt hourly pay range of $21.00 - $28.00/per hour dependent on experience, with the below benefits.

  • Our benefits start the 1st of the month following your start date and include: 
    • Medical, Dental, and Vision options 
    • Retirement plan 
    • Up to 18 days of PTO plus 16+ Paid Holidays off; including the last week of December off!
    • Work-life balance with a 37.5-hour work week! 
    • Two complimentary tickets to all Opera productions
    • Free parking or employer-paid monthly transportation allowance 
    • Indoor bike storage, shower, and locker room 

TO APPLY: 

Qualified candidates should forward resume and cover letter to OperaJobs@portlandopera.org   
Please, no phone calls.

Portland Opera is a tax-exempt 501(c)(3) organization and an Equal Opportunity Employer. 

Apply today! Email us your resume and cover letter.