Position: Producing Director
Reports to: General Director
Production Staff, Artistic Staff, Set, Costume, Lighting and Wig/Make-up Designers, Technical & Production Director, Stage & Production Manager, Costume Director, Props Director, Artistic Administrator, Manager of Education & Community Engagement, Chorus Master /Assistant Conductor, Music Administrator & Librarian, Music Assistant, Resident Artists, All other Production & Artistic staff
Liaises with: opera staff in all departments
Normal hours: Monday – Friday 8:30 a.m. – 5:00 p.m. (37.5 hours per week) During performance season, additional hours, including evenings and weekends, are required.
Effective date: Fall, 2022
The Producing Director manages all Production and Artistic related departments, staff, artists, and projects, and is responsible for planning, preparation, coordination, management and supervision of all Production and Artistic operations, including financial oversight and budgeting of all production- related elements. The PD assists the Artistic Director in the artistic operation of Portland Opera’s mainstage operas and studio productions, community outreach and education programs, auditions, and future repertory/artist planning.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Production and Artistic Department Oversight
- Recruit, engage, manage and direct all Production & Artistic Department personnel
- Prepare and execute department employment contracts
- Prepare and track performance evaluations
- Educate staff on company personnel policies
- Ensure the safety of all personnel involved in productions and activities
- Ensure that personnel policies are carried out and that the Department functions smoothly and efficiently in collaboration with other areas of the company
- Address and manage all personnel issues within the department
Production and Artistic Responsibilities
- Review, recommend, negotiate, and oversee contracting for incoming production rentals and co-productions
- Engage designers to produce physical productions of the highest possible artistic merit and technical standards within the scope of the company’s budgets
- Administer personnel arrangements for each production, including staging staff and music staff.
- Assemble production information and specifications for all department activities
- Negotiate, prepare, and execute contracts for all Production and Artistic employees
- Oversee Artistic Administrator in preparing artists contracts
- Serve as communication point person for union relations and lead negotiations (AGMA, AFM, IATSE)
- Prepare department budgets, both expense and revenue, for all programs and activities, including outreach activities, education activities, production facilities
- Prepare expense budgets for all performance activities
- Approve disbursements, review and authorize all purchase- and labor-related paperwork
- Prepare forecast projections throughout the fiscal year and review any projected cost overruns or un-budgeted expenses with the General Director
- With assistance from the Production Coordinator and Accounting team, review all department costs and revenue reports on no less than a monthly basis
- Consult with other departments to create long-range and multi-year budgets
(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
- Knowledge of operatic repertoire and staging practices
- Understanding of IATSE, AFM and AGMA unions
- Strategic vision
- Written and verbal communication
- Budget and financial management skills
- Public speaking
- Experience producing commissions and/or premieres
- Performance, direction, and design skills
- Hiring and personnel management
The Artistic Administrator has a wide variety of duties, both inside and away from the office. Roughly 85% of the workday is spent either on the phone or working at a computer workstation. The work area has natural light and a combination of fluorescent and incandescent lighting.
EQUIPMENT USED: In addition to computer workstation and telephone, the Producing Director uses reproduction devices and office tools typical of an office environment.
PHYSICAL DEMANDS: Position requires extended periods of sitting. Some concentrated data entry using computer keyboard and mouse is required. Phone work is intermittent and usually not for prolonged periods of the workday. Occasional lifting tasks are required and are limited to 40 pounds or less without assistance. The Producing Director’s desk, computer and seating are not shared and can be adjusted to make them more ergonomically comfortable.