Technical Liaison

We are seeking an organized, self-motivated backstage facilitator who will work with our Broadway in Portland team, our Opera production team, our Broadway Across America partners, and representatives of touring productions. You would serve as a liaison between the parts of the team, tracking all the pieces to bring the shows together.

About the position:

Do you love working behind the scenes to make theatrical magic happen?  Do you get a thrill out of tracking a myriad of logistical details and seeing them all culminate in a touring musical-theatre performance?  This position at Portland Opera offers all of that and more!

You will have the opportunity to introduce ideas, gain knowledge, share expertise, while working in an exciting and fun environment at the Portland Opera.

The role reports directly to the General Manager, Broadway in Portland who provides an engaging work environment where your ideas and questions are always welcome and encouraged! 

ARE YOU PASSIONATE AND INTRIGUED BY?

  • Supporting the Broadway in Portland performance series
  • Music and theater throughout the day in a fun and enthusiastic workplace
  • Learning new skills and upholding high integrity day-to-day 

EXPERIENCE:

  • Knowledge and understanding of theater techniques and processes.
  • Strong communication skills in a variety of formats, along with close attention to details
  • Excellent organizational skills: ability to manage and prioritize multiple tasks  
  • Computer proficiency required, including knowledge of email, Excel and Word

Culture: With a passion for music and theater running all day in front of everyone’s minds, Portland Opera provides an upbeat and enthusiastic culture. The relaxed environment provides employees the opportunity to always be at their best while having fun!

Portland Opera offers productions of the highest artistic quality, bringing the world of opera to the region. Over the past 55 years, the company has presented more than 200 operas, including world premieres. In addition to its annual season, the company is also renowned for its outreach and educational initiatives, including Portland Opera-To-Go, Opera a la Carte, and its Resident Artists Program, which supports the next generation of opera singers.

Our Commitment to Equity, Diversity & Inclusion

At Portland Opera, we are committed to diversity and inclusion in the workplace, and we are an equal opportunity employer.  Portland Opera Association will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law. We are committed to eliminating barriers to access and equity and see a diverse workforce as a key step toward this goal. We invite you to join us on our journey.

Full Job Description - More Information
Position: Technical Liaison

Status: Full-time/Regular/Year-round/Exempt

Reports to:

Technical and Production Director
General Manager Broadway in Portland
Producing Director

Normal hours: Hours vary, approximately 30 hours a week for prep weeks, 60 hours a week for show weeks.  Schedule and hours are determined by needs of each touring production.


POSITION SUMMARY

This is a full-time year-round position responsible for overseeing Broadway production operations.  The Technical Liaison coordinates with Broadway in Portland, Portland Opera and Portland’5 teams as needed, and works closely with the Broadway Across America staff, touring production staff, and local IATSE heads and crew.  The position also assists with other production related duties as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Reviews and implements technical riders for each production
  • Venue-specific planning including permits, parking and facility requirements
  • Establishes and maintains communication with each touring company
  • Coordinates and administer IATSE labor calls, budgeting, tracking, and payroll
  • Financial tracking and reporting of production expenses according to specifics of each touring contract
  • Participates in settlement preparation and execution
  • Manages production and logistical requirements, including catering
  • Supervises on-site production operations during each engagement
  • Communicates and coordinates financial, production and logistical issues with Portland Opera and Broadway Across America teams, and the touring production company as needed
  • Maintains record keeping and archiving of past productions

(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

OTHER DUTIES

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 


SKILLS/EDUCATION/EXPERIENCE

REQUIRED

  • Understanding of theater techniques and processes
  • Ability to communicate effectively with all levels of employees, and outside business partners
  • Ability to manage multiple projects in a production environment
  • Prior experience working with unions, including scheduling, budgeting and payroll
  • Ability to develop and maintain budgets and provide project cost estimates
  • Intermediate or greater proficiency using the internet, email and Microsoft Office, particularly Word and Excel
  • Must be very detail oriented, highly self-motivated and a collaborative team player with strong time management skills

Desirable:

  • Ability to make independent decisions
  • Previous experience with Broadway productions
  • Knowledge of P’5 Facility
  • Familiarity with FilemakerPro software

JOB CONDITIONS

EQUIPMENT USED

The Technical Liaison creates and tracks schedules and financial information related to production items.  Roughly 75% of the typical workday is spent either on the phone or working at a computer workstation.  The TL shares a large office with fluorescent, and incandescent lighting.  The workflow varies greatly throughout the year, with work time demands during show weeks exceeding the standard work week, determined by production planning and execution.

PHYSICAL DEMANDS

Data entry tasks require concentrated use of computer, keyboard, and mouse. Phone work is intermittent and not for prolonged periods.  Lifting tasks are occasional and limited to 40 pounds or less without assistance. Computer workstation, desk, and other equipment are not shared and can be adjusted to make them more ergonomically comfortable for the Technical Liaison.

About Portland Opera

OUR MISSION, VISION, AND VALUES

VISION
We celebrate the power of performance, storytelling, and song as an inclusive artistic leader.

MISSION
We gather and inspire audiences, artists, and collaborators to share opera experiences that enliven and connect us all, enhancing the cultural landscape of the beautiful Pacific Northwest.

VALUES
We realize our mission and vision with a constellation of values that guide our work:

The Art of Opera

We are unapologetically passionate about the live art of opera, and are energized by its roots as the people’s art form. We believe in its future. We continue the timeless tradition of storytelling, we celebrate the universal language of music, and we honor the brilliance of the human voice. 

Ensemble & Cultural Equity

Our work relies on being an ensemble, and our ensemble only thrives with diversity, equity, inclusion, and respect. We commit to actively confronting and dismantling white supremacy, patriarchy, and exclusion in our company, field, and community. We commit to being inclusive and strive every day to be an anti-racist organization. 

Our Shared Humanity

We sing stories about experiences, emotions, and moments that matter in life. In this practice we, together with audiences, aim to reveal and gain insight into the human condition—as a reflection of ourselves, and ourselves in relation to each other. 

Fiscal Strength & Stewardship

We are committed to the fiscal health of our organization, and its bright future. We are dedicated financial stewards of the community and the philanthropic funding that makes our work possible. 

Community Connections

We generate positive impacts for our community, fostering and co-authoring collaborations and programs to achieve meaningful engagement. We contribute to the civic and cultural life of our region, and amplify the contributions and insights of our peers, colleagues, and partners. 

Imagination & the Entrepreneurial Spirit

We accomplish our work with an enthusiasm to be creative, to innovate and transform, to adapt and collaborate. We hold ourselves and each other accountable to achieve sustainability, increase accessibility, and make space for curiosity in attaining our strategic goals. 

Compensation/Benefits

We work to empower and inspire all to be their very best. We are committed to keeping our employees and their families as healthy as they can be, which is why we provide a comprehensive benefits package.

  • Compensation Structure: This position offers an exempt salary dependent on experience, with the below benefits:

  • Our benefits start the 1st of the month following your start date and include: 
    • Medical, Dental, and Vision options 
    • Retirement plan 
    • Up to 18 days of PTO + 16+ Paid Holidays off; including the last week of December off!
    • Work-life balance with a 37.5-hour work week! 
    • Two complimentary tickets to all Opera productions
    • Free parking or employer-paid monthly transportation allowance 
    • Indoor bike storage, shower, and locker room 

TO APPLY: 

Qualified candidates should forward resume and cover letter to OperaJobs@portlandopera.org

Please, no phone calls.

Portland Opera is a tax-exempt 501(c)(3) organization and an Equal Opportunity Employer. 

Apply today! Email us your resume and cover letter.